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Meeting room rentals

Room bookings are currently available month-to-month only. Bookings for the following month open on the first of the previous month. If you have already booked a room with us, we will be contacting you soon. For any other questions or concerns about booking rooms in the library, please email spaces@nvcl.ca.

Room rental guidelines

Prior to booking a meeting room, please review the library's meeting room policy. You must agree to all the regulations in the policy in order to continue with your booking.

Meeting room policy

General 

  • A valid City Library card is required for all room bookings, and a City Library cardholder must be present for the duration of the booking.
  • All room rental times will take place within normal library hours. Bookings will terminate 15 minutes before library closing.
  • All persons using meeting rooms will comply with the general rules and regulations of City Library or applicable laws.
  • Rooms will be left in the condition in which they were found.
  • Room doors will be kept closed to minimize noise and disruption.
  • Room capacities may be altered without notice.
  • Full payment is required 48 hours prior to the scheduled room booking. Non-payment or no shows do not constitute a cancellation.
  • Refunds will be processed within 24 hours of the booking. In the case of repeat bookings (ex. every Thursday), refunds will be permitted prior to the first room booking date.

Publicity

  • Publicity for the room booking is the responsibility of the renter. Library signage is limited to the name of the event and location.
  • No advertising, announcements, or other communications implying endorsement of the room booking by City Library or use of their logo is permitted.
  • Promotional and other literature may only be distributed within the room booked.

Equipment

  • City Library will provide tables and chairs, and a white board and flip chart stand. All other supplies, such as pens, markers, (flip chart) paper and other items are the responsibility of the renter.
  • Wired internet access is not available; bookings will use the library’s Wi-Fi or provide their own mobile network.
  • A/V equipment can be booked for an additional charge. The renter must provide their own laptop.
  • The renter is responsible for making sure that their devices can connect to the library's VGA or HDMI video/audio cable (detailed tech setup instructions for each room will be provided).

Available rooms to rent

Review the spaces available, check their availability, then request a room. City Library currently has two rooms available for rent. Fees are based on the size and capacity of the room, with different pricing for for-profit and not-for-profit organizations.

You’ll hear from us after you have submitted a request. If you still have questions, please email us at spaces@nvcl.ca.

Don Preston boardroom

View availability

  • Capacity up to 12 people
  • For-profit use: $25/hour
  • Not-for-profit use: $12.50/hour
  • Prices do not include GST

Included equipment

  • Whiteboard
  • Flip chart stand
  • Flat screen TV 

Third floor program room (half, 26 x 24')

View availability

  • Capacity up to 30 people
  • For-profit use: $50/hour, three-hour minimum
  • Not-for-profit use: $25/hour, three-hour minimum
  • Prices do not include GST

A one hour set-up and take-down fee is applied to any booking for this room. For example, if you request a total of three hours, you will be charged for four hours.

Included equipment

  • Whiteboard
  • Flip chart stand
  • Flat screen TV 
Kids books at North Vancouver City Library

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