Meeting room rentals

Room bookings are currently available month-to-month only. Bookings for a given month open on the 1st of the previous month. For questions about booking rooms in the library, please email spaces@nvcl.ca.

Room rental guidelines

Prior to booking a meeting room, please review the library's meeting room policy. You must agree to all the regulations in the policy in order to continue with your booking.

Meeting room policy

General 

• A valid City Library card is required for all room bookings, and a City Library cardholder must be present for the duration of the booking.
• All room rentals will take place within normal library hours. Bookings will terminate 15 minutes before library closing.
• All persons using meeting rooms will comply with the general rules and regulations of City Library, or applicable laws.
• Rooms will be left in the condition in which they were found.
• Room doors will be kept closed to minimize noise and disruption.
• Room capacities may be altered without notice.
• Full payment is required 48 hours prior to the scheduled room booking. Non-payment or no shows do not constitute a cancellation.
• A minimum of 24 hours notice is required for a cancellation and subsequent refund for a room booking. In the case of repeat bookings (e.g. every Thursday), refunds will be permitted prior to the first room booking date.

Publicity

• Publicity for the room booking is the responsibility of the renter. Library signage is limited to the name of the event and location.
• No advertising, announcements, or other communications implying endorsement of the room booking by City Library or use of their logo is permitted.
• Promotional and other literature may only be distributed within the room booked.

Equipment

• City Library will provide tables and chairs. 
• A white board and flip chart stand are available upon request. All other supplies, such as pens, markers, (flip chart) paper and other items are the responsibility of the renter.
• Wired internet access is not available; bookings will use the library’s Wi-Fi or provide their own mobile network.
• If requested, use of the large screen TVs or projector is free of charge. The renter must provide their own laptop.
• If using the TV or projector, the renter is responsible for making sure that their devices can connect to the library's HDMI input - detailed tech setup instructions for each room can be found here. If your laptop does not have an HDMI port you will need to bring an adapter to connect an HDMI cable. If you do not have one you can check one out from the library with a valid library card.

Rooms available for rent

Review the spaces available, check their availability, then request a room. City Library has three rooms available for rent. Fees are based on the size and capacity of the room, with different pricing for for-profit and not-for-profit organizations.

You’ll hear from us after you have submitted a request. If you still have questions, please email us at spaces@nvcl.ca.

Please note that room rental requests by email or telephone are monitored Monday through Friday from 9:30 a.m. – 5 p.m.
 
Inquiries about booking the study rooms on the 2nd floor are to be made by calling 604-998-3450. 

Construction notice: March 1 – May 15, 2024

Some spaces will be unavailable as we upgrade them to improve accessibility and functionality. We will update space availability as work is completed. For other low-cost room rentals, we recommend these spaces on the North Shore:

• North Vancouver District Public Library
• North Vancouver Recreation Commission
• North Vancouver School District
• West Vancouver Memorial Library